In today’s digital world, efficiency and professionalism are crucial for businesses. A digital reception offers numerous advantages that help businesses to make their daily operations run more smoothly. Here are some reasons why a digital reception can be an interesting solution:
Improved Efficiency
With a digital reception, visitors can register themselves quickly and easily, reducing waiting times and relieving the burden on reception. This creates a streamlined visitor experience and increases staff productivity.
Professional First Impression
An advanced reception system exudes professionalism and creates a positive first impression for visitors. It shows that the company invests in modern technologies and values an efficient and hospitable reception.
Cost savings with a Digital Reception
By automating the reception process, companies can save on personnel costs and resources. A digital reception reduces the need for a full-time receptionist and optimizes the use of office space.
Security & Compliance with Visitor Registration
Digital reception systems can securely store visitor data and help with compliance with regulations such as GDPR. This provides increased security and privacy for both visitors and employees.
Real-time Information
Businesses have instant access to visitor information, helping to manage visitor flows and improve security. This enables a quick response to emergencies and increases overall safety.
IKANDA solutions
IKANDA has multiple solutions for visitor registration/digital reception in its portfolio. Depending on your needs, we will help you make the most suitable choice.
Joan
Joan offers a comprehensive range of workplace management solutions including visitor management, meeting room- and desk booking and digital signage.
With Joan, companies can digitize and optimize their reception process, guaranteeing an efficient and hospitable reception. Some of the advantages of Joan are:
- Easy registration: Visitors can quickly register themselves through intuitive interfaces.
- Real-time updates: Instant access to visitor information and meeting room occupancy.
- Integration with existing systems: Joan easily integrates with existing calendars and workplace management platforms.
Add-On Products
Add-On Products offers workplace management solutions including meeting room maangement, desk booking, digital signage and visitor management.
Their solutions are designed to increase the efficiency and productivity of businesses. Some of the benefits of Add-On Products are:
- Integrated solutions: Seamless integration with Microsoft Outlook and Microsoft 365.
- Flexible workplace solutions: Management of meeting rooms incl. catering, desks and other workspaces.
- Digital Signage: Inform and guide visitors with digital boards and screens.
Teleportel
Teleportel offers innovative solutions for digital receptions, virtual receptions and remote receptions.
Some of the advantages of Teleportel are:
- Digital reception: a fully digital reception that allows most repetitive tasks to be automated (registration, call, issuing badges, scanning eID, etc.)
- Virtual reception: Visitors can be assisted via an AI avatar.
- Remote reception: one or more persons can manage one or more locations remotely.
- Integration with access control, badge systems, ...
A combination of the above solutions is always possible. For example, 90% of all tasks are covered by the digital reception and in case of emergencies a real person (remote reception) can still be called.
Conclusion
A digital reception is a smart investment for companies that strive for efficiency, professionalism and cost savings. With solutions like those from Joan, Add-On Products and Teleportel, companies can optimize their reception process and make a positive first impression on visitors. By opting for a digital reception, companies can not only improve their daily operations, but also increase their overall safety and regulatory compliance.
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